Frequently Asked Questions about the Online Award Application

How do I access the application?
Online at The Graduate School Online Award Application
What is the application process if I need letters of recommendation?
  1. You submit your application through the online award application. Do this early enough for your department to review and nominate your application to The Graduate School by the deadline.
  2. Once you submit your application, your recommenders will receive an email asking them to submit a letter via the online system.
  3. At the same time, the fellowship and award approver for your department will receive an email notifying them that you submitted your application.
  4. Once your letters of recommendation have been submitted, your program may nominate you for the award. If your department selects your application, they must nominate it to The Graduate School by the deadline.
What is the application process if I do NOT need letters of recommendation?
  1. You submit your application through the online award application. Do this early enough for your department to review and nominate your application to The Graduate School by the deadline.
  2. The fellowship and award approver for your department will receive an email notifying them that you submitted your application.
  3. If your department selects your application, they must nominate it to The Graduate School by the deadline.
Do all letters of recommendation need to be received in order for my department to submit my application to The Graduate School?
Yes. Your application is not complete without all letters of recommendation (if applicable). The application system will not allow your department to submit an incomplete application to The Graduate School. Letters of recommendation cannot be sent to The Graduate School after the application deadline.
Can the letter of recommendation requests go out before I submit my application?
No. The application system can only send the requests out after you submit your application. The submission triggers the emails
What does my application status mean?
Status Definition:
Submitted You have submitted your application. Your department will be notified via email. Emails will be sent to your recommenders.
Waiting Letters of Recommendation Your letters of recommendation have not yet been received. Your application cannot be selected by your department yet.
Waiting Department Selection All letters of recommendation have been received, if applicable. Your application is ready for your department to select to submit it to The Graduate School.
Department Selected Your application was selected to be submitted to The Graduate School.
Department Nominated Your application has been submitted to The Graduate School.
Reopened Your department reopened your application so you can make changes and resubmit it.
Who can I contact with questions?
Graduate School Fellowships Office
gradfunding@unc.edu