Summer funding for students

To: Student Services Managers, GradStar Users and Fellowships and Funding contacts

From: The Graduate School, Office of Scholarships and Student Aid, Office of University Registrar

Date: April 30, 2021

Re: Summer funding for students

Beginning last summer, departments are required to provide all non-service funding to students (including fellowships, scholarships, grants, and non-service stipends) using the GradStar system in the term for which the funding is intended, including summer. In the past, you may have used the ConnectCarolina finance system (accounts payable) to create a voucher or entered a summer payment in the spring term in GradStar for some students because they were not enrolled in a summer course and were therefore not eligible for summer term activation in GradStar. A new process has been instituted to overcome that challenge.

For students who are enrolled in a course for credit, the process is no different than before and you will continue to enter their awards in GradStar in the appropriate summer term.

For students who are not enrolled in a typical course for credit, the Office of the University Registrar has created a zero-credit placeholder course that confers eligibility for receiving summer financial awards. This course will carry no tuition and fee charges.

The process for enrolling your eligible students into this placeholder is as follows:

Once registration has taken place, you can enter the award in GradStar. The award will route to the Office of Scholarships and Student Aid and then to the Cashier’s Office for final disbursement. If you need assistance with registration, you may contact the Office of the University Registrar.

This change is a positive step towards keeping the university in compliance with federal regulations relating to student aid and will allow us to better understand graduate student funding throughout the year Thank you to the Office of the University Registrar and the Office of Scholarship and Student Aid for their guidance and support of this project.