Graduate Student Transportation Grant
The purpose of the Graduate Student Transportation Grant is to assist graduate students with some of the transportation costs necessary for travel to a regional, national, or international academic conference or professional society meeting to present their research.
You are eligible if:
- You are a graduate student within a program at The Graduate School.
- You are a fully-enrolled, degree-seeking, on-campus student in good standing with your program (registration is not required during the summer).
- You have not received a Graduate Student Transportation Grant in the past. You may only receive the Graduate Student Transportation Grant once.
- You should understand that these funds are limited and may become unavailable at any time throughout the year. You may submit your application prior to travel (for confirmation of available funding and eligibility) or within 30 days after completion of travel:
- You may request pre-approval for a transportation grant prior to the dates of travel. You must submit documentation of expected travel costs (online quotes; mileage maps; etc.) with your application. The Graduate School will notify you of the approval decision and maximum funding amount as soon as possible, however all transportation grants will be reimbursement only. The final funding amount will depend on actual costs and you must provide receipts prior to disbursement.
- You may apply for reimbursement within 30 days of your travel dates. You must submit receipts to the Graduate School to demonstrate actual travel costs. Submitting an application after your travel is completed does not guarantee that funds will be available at that time, even if other eligibility criteria are met.
- The transportation grant is only for airfare, train fare, bus fare, personal car (mileage), taxi, or shuttle bus to and from your travel destination. You are responsible for providing receipts to document expenses. Rental cars and airport parking are not eligible for reimbursement. All expenses must be reasonable and justified, and grants are subject to availability of funds.
- As of August 1, 2015, the maximum funding amounts are as follows:
- Domestic US Travel: $400
- International Travel: $1,000
- You must provide evidence that you are presenting your dissertation research at a regional, national, or international academic conference or professional society meeting. Such proof should consist of a notification from the conference or professional society giving the time and date of the presentation or a copy of the official letter of invitation or program announcement verifying your presentation.
The amount of the award depends on the current availability of funds. You may receive a partial award depending upon review of request, criteria met, and availability of funds. The transportation grant is limited to actual transportation costs only (i.e. airfare, train fare, bus fare, personal car (mileage), taxi, or shuttle bus), up to the appropriate maximum. We recommend that you find and apply for additional sources of travel funding. You are responsible for providing receipts to document expenses. All expenses must be reasonable and justified.
How to Apply
- The Graduate School considers applications throughout the year and processes awards once per month. Grants may be awarded in full (up to $400 for domestic and $1,000 for international) or partially. You will be notified via email of the decision. Since funds are limited, we urge you and your sponsors to seek additional sources of travel funds whenever possible.
- With your application, you must submit the following:
- Proof of presentation at conference (invitation to present/copy of presentation schedule)
- Proof of actual cost of travel through online quotes/estimates if the request is for planned travel or receipts if the request is for prior travel.
- Once you submit your application through the online system, the Graduate School will notify a contact within your department. Your department must review and nominate your application before it will be received by the Graduate School. There is no limit to the number of nominations each department may submit.
Graduate School Fellowships Office