GradStar Transactions and Journal Entries
Journal Entries
GradStar sends transactions to the Finance part of ConnectCarolina via CBM (customer billing management). During this process, journals are created and ultimately posted to ConnectCarolina. The information in this document explains the details of GradStar transactions that are viewable as journal entries.
| Description | Data |
|---|---|
| Journal Date | Date |
| Journal Source | GRD (GradStar) |
| Journal Description | Term + Award type + Awardee name |
| Journal Line Reference | PID of awardee (student) |
| Journal Amount | Amount |
| Sample Journal Descriptions | 2219FSA Jason Student 2219TUI Julianne Scholar 2219 FEE Sonja Studimore |
Terms
The breakdown of each number in a term translates as follows: First digit = the first number of the century; Middle digits = the last 2 numbers of the year; Last digit = the semester (9 =Fall, 2 =Spring, 3 =Summer I, 4 =Summer II).
| Term | Period |
|---|---|
| 2219 | Fall 2021 |
| 2222 | Spring 2022 |
| 2223 | Summer I 2022 |
| 2224 | Summer II 2022 |
| 2229 | Fall 2022 |
Award Types
| Award Type | Award Type Description | Account |
|---|---|---|
| TUI | Departmental Award-Tuition | 568120 |
| FEE | Allowable Departmental Award-Fees | 568731 |
| FEN | Non-allowable Departmental Award-Fees | 568732 |
| FSU | Fellowship-Schol Undergrad | 569134 |
| FSG | Fellowship-Schol Graduate | 569135 |
| PCR | Prize/Contest/Recognition | 569190 |
| RIU | Research/Intern Undergrad student | 569140 |
| RIG | Research/Intern Graduate student | 569141 |
| INS | In-state Tuition-used in CIRA | 568810 |
| TGB | Training Grants – Books | 568740 |
| TGD | Training Grants – Dependency | 568720 |
| TGN | Training Grants – Non Degree | 568770 |
| TGO | Training Grants – Other | 568760 |
| TGS | Training Grants – Stipend | 568710 |
| TGT | Training Grants – Travel | 568750 |
| VSG | Travel Award Undergrad | 569144 |
| VSU | Travel Award Graduate | 569145 |