Graduate Student Transportation Grant
The Graduate Student Transportation Grant assists graduate students with travel costs to a regional, national, or international academic conference or professional society meeting for the purpose of presenting their research.
You are eligible if:
- You are a graduate student in a program administrated by The Graduate School.
- You are a fully-enrolled, degree-seeking, student in good standing with your program (registration is not required during the summer).
- You have not received a Graduate Student Transportation Grant in the past. You may only receive the Graduate Student Transportation Grant once.
- You must provide evidence that you are presenting your dissertation/thesis research at a regional, national, or international academic conference or professional society meeting. Such proof should consist of a notification from the conference or professional society giving the time and date of the presentation or a copy of the official letter of invitation or program announcement verifying your presentation.
- *Students in the arts, where an invited performance constitutes a professional development opportunity equivalent to a research presentation, are welcome to apply. Proof of invited performance will need to be provided.
- You must apply for reimbursement within 30 days of your travel dates and submit receipts to The Graduate School that demonstrate actual travel costs. Submitting an application after your travel is completed does not guarantee that funds will be available at that time, even if other eligibility criteria are met.
- You may request pre-approval for a transportation costs prior to the dates of travel, provided the end date of your trip is no later than June 15, 2019. You must submit documentation of expected travel costs (online quotes; mileage maps; etc.) with your application. The Graduate School will notify you of the approval decision and maximum funding amount as soon as possible, however all transportation grants will be reimbursement only. The final funding amount will depend on actual costs and you must provide receipts prior to disbursement.
New for 2018-2019, The Graduate School is collaborating with the College of Arts & Sciences on special one-time travel grants available to graduate students within the College. These grants are made possible by a generous gift from the Kenan Trust to the College to expand the level of support for graduate students.
|Travel Destination||College of Arts & Sciences Graduate Students||All Other Graduate Students|
|Domestic U.S.||$1,400 (transportation costs, registration, accommodation)||$400 (transportation costs only)|
|International (including Hawaii)||$3,000 (transportation costs, registration, accommodation)||$1,000 (transportation costs only)|
- Transportation costs include airfare, train fare, bus fare, personal car use (based on mileage), taxi, or shuttle bus to/from your final travel destination on your travel dates. The following costs are not eligible for reimbursement:
- Rental cars
- Travel insurance
- Seat upgrades
- Baggage fees
- Personal travel
- The amount of the award depends on the current availability of funds. All expenses must be reasonable and justified. Please familiarize yourself with the University’s Policy on Travel Expenses prior to submitting your application.
- You may receive a partial award depending upon review of request, criteria met, and availability of funds.
- Since funds are limited, we urge you and your sponsors to seek additional sources of travel funds whenever possible.
How to Apply
- The Graduate School considers applications on a rolling basis, dependent of availability of funds.
- You must submit your materials to The Graduate School Award Online Application System. With your application, you must submit the following:
- Proof of presentation at conference (invitation to present/copy of presentation schedule)
- Proof of cost: online quotes/estimates if the request is for planned travel; or receipts if the request is for prior travel.
- You and your program will be notified of the decision and next steps via email.
Graduate School Fellowships Office