Graduate Student Request for International Travel - Approver Instructions

Consistent with UNC System guidance, all University-affiliated international travel requires prior approval by the traveler's 1) department chair or director of graduate studies; and 2) appropriate senior administrator (school dean or associate dean) before final approval by the Provost's Office. The traveler is responsible for obtaining all approvals before departure. By approving the request, the dean or dean's designee has determined that the articulated benefits to the University outweigh the risks associated with the travel.

Multiple contacts have been identified at each level to ensure process efficiency – only one approval is required at each level. Please contact Julie_Montaigne@unc.edu to make changes to the list for your program.

Approvers will receive an email notification through the Rapid Admin Service Request (RASR) system when an application is ready for review and approval. Instructions for submitting an approval are below:

1. Select “The Graduate School” under the Group Selection tab and access the application materials through the “Approver Inbox” on the left side of the screen.
2. Click any part of the application information row to access the application.
3. Select the “Routing” tab in the upper menu.
4. Click the “Approve/Return” button. You have the option to “Approve Submission”, “Return Submission”, or “Deny Submission.”
   • Select “Approve Submission” to continue the routing.
   • Select “Return Submission” to return the application to the submitter to address any questions or issues with the submissions. You must include a reason with this decision.
   • Select “Deny Submission” to deny the submission and close the routing. You must include a reason with this decision.

Once all approvals have been granted, the applicant will receive an email notification.